Privacy Policy

The data controllers are Fundingbox FundingBox Accelerator sp. z o. o. and FundingBox Communities S.L. as the members of the EnergyGuard Project Consortium Partners

In all matters regarding personal data, you can contact us using the following email address: privacy@fundingbox.com.

This information applies to the website https://energy-guard.eu/, the Website of the EnergyGuard Project (hereinafter referred to as the “Website“). All terms should be understood in accordance with the Website Terms of Use available at: https://energy-guard.eu/terms-of-use/.

Purposes, legal basis and retention of data processing

Purpose of processing	Legal basis for processing	Retention period
A) Enabling the use of the website and ensuring its proper functioning.	The overriding legitimate interest of the data controller (art. 6(1)(f) of GDPR) for: -Purpose A to ensure proper operation of the Website, -Purpose B to respond to inquiries/communications initiated through the website form -Purpose C to enable support of EnergyGuard project legal rights and claims	1 year from the last visit to the Website.
B) Replying to an inquiry or other notification sent using the contact form.		For the period of maintaining ongoing relationships (e.g. answering questions, exchanging correspondence), and after the termination of the relationship for a period of one year.
C) Determining and pursuing or defending against claims.		Until the limitation period for claims expires.
Acceptance and consideration of a submitted request based on the GDPR.	Obligation under the GDPR to provide the data subject with information (art. 6(1)(c) of GDPR) or otherwise address data subject’s right under GDPR.	5 years from the date of completion of responding to the request.

Who has access to personal data?

Controllers will transfer personal data only to trusted recipients such as marketing and event agencies, IT service providers, accountants, law firms, postal and courier companies (who process personal data on the controllers’ behalf).Due to the fact that we use the services of Google LLC and HubSpot, Inc., your data may be transferred to the USA. We have concluded an agreement with Google – the so-called Standard Contractual Clauses. This means that in accordance with the decision of the European Commission No. 2021/914 EU of June 4, 2021, your personal data may be processed by this company in the USA. More information about the decision at:
https://fundingbox.com/trust/transfer-outside-eea/.

To realize the Project, data can be shared also with all Project Partners (complete list of the project partners is available at the email address: privacy@fundingbox.com ) or available at https://energy-guard.eu/about-us/) and European Commission.

External links

The Website may contain links to other websites. Such websites operate independently of the Controller and are not supervised by the Controller in any way. These websites may have their own privacy policies and regulations, which we recommend that you read.

What rights do you have regarding the processing of your personal data?

Due to the fact that we process your personal data, you have the right to (depending on the legal basis):

1. Request access to your personal data,

2. Demand the rectification of their personal data,

3. Request the erasure of your personal data

4. Request the restriction of the processing of your personal data,

5. Receive your personal data in a structured, commonly used and machine-readable format and transmit those data to another controller (right to portability)

6. Complain with the supervisory authority (https://edpb.europa.eu/about-edpb/about-edpb/members_en).

You also have a right to object to processing of your personal data for all purposes indicated above which are based on legitimate interest including profiling (according to the Article 21 of GDPR).

How can you notify us of your desire to exercise your rights?

You can exercise your rights in person at the Controller’s office, by post or e-mail (the Controller’s contact details are provided at the beginning).

In response to your request, you may be asked to provide data necessary to identify your personal data (including finding them) or verify your identity (confirming that you are the person you claim to be).

Where does the Controller obtain data?

As a rule, the Controller obtains data directly from you. If we obtain data from another source, you will be informed separately and clearly.

Is providing data voluntary?

Providing data is generally voluntary. Whenever data is provided:

Voluntary, but necessary to achieve specific purposes (e.g. e-mail contact via an online form) or

Obligatory (e.g. it will result from legal provisions)

you will be informed about this separately and clearly (e.g. on the form through which personal data will be collected).

Operational data

Even if cookies are not installed, the website Controller may gain access to data describing how the Website is used (“operational data”), in particular:

the IP address assigned to your device or the external IP address of your Internet provider,

domain name,

browser type,

access time,

type of operating system.

To maintain the highest quality of our website, we occasionally review log files to see which pages are visited most frequently. We might also gather navigational data, such as the links and references you click on and other activities you perform on the Website. This helps us understand how to make our services better and more user-friendly. Our legal basis for this is our legitimate interest (Article 6(1)(f) of the GDPR) in enhancing the usability and functionality of our online services based on consent to the use of cookies provided in the Cookie banner.

Personal data protection

In certain exceptional situations, information obtained through cookies and operational data may be considered personal data under the GDPR. If this information is classified as personal data, the Controller will act as the personal data controller. Even if there is uncertainty about whether a specific category of information qualifies as personal data, the Controller will protect this information as if it were personal data.

Processing the above categories of data, as necessary for the proper display of the Website (necessary cookies), is based on the legitimate interest of the Website Controller (Article 6(1)(f) of the GDPR). For this purpose, we may occasionally analyze log files to:

Determine which browsers are used by visitors to the Website,

Identify the most and least frequently visited tabs or subpages,

Ensure the Website is free from errors,

Stop the distribution of malicious codes,

Interrupt denial-of-service attacks.

You have the right to object to the processing of your personal data as described above.

Recipients of this data may include entities providing IT services to the Controller.

Deleting operational data and data obtained through the cookie mechanism

The retention period of cookies, i.e. the period after which these files will be deleted, has been specified in point 3 abovewill be specified below.

If we obtain your personal data as part of the services described above, they will be deleted or anonymized no later than after the expiry of the limitation period for potential claims related to the use of the Website or earlier if you submit an effective objection.

Cookies policy

The purpose of this Cookies Policy is to provide information to Website users regarding the data processing that takes place through the application of cookies

General information

For details of website owner, please see information in the beginning of the Privacy Policy

Cookies are small text files that are placed on your device by websites you visit. They are commonly used to make websites work or be more efficient, as well as to provide information to website owners.

First party cookies are cookies that are installed by the website owner’s provider and third-party cookies are those installed by others through the provider of the website

For what purpose does the Controller use cookies?

We use two types of cookies:

Necessary cookies are essential for the basic functioning of the Website. They enable core features such as security, network management, and accessibility. Without these cookies, the Website cannot perform properly,

Optional cookies, are used to enhance your experience. They help us understand how you interact with the Website, allowing us to improve our services and personalize your experience. You can choose to enable or disable these cookies at any time.

Our use of essential cookies – unlike optional cookies – does not require your consent.

Taking into account the purpose of using files, the Controller may use two categories of cookies:

Functional cookies or necessary cookies – these cookies are set by us to implement additional functionalities or improve the functionality and performance of the website, but they are not directly related to the requested service,

Optional cookies or marketing and analytical cookies – these cookies are set to provide analytical data for behavioural advertising and remarketing. They collect all kinds of browsing information necessary to create profiles and understand user habits to develop an individual and specific advertising procedure. The profile created in relation to your interests and browsing behaviour is used to tailor the advertising you see when you access other websites.

The indicated data is not combined with information such as name and surname, e-mail address and other data enabling easy identification of the person visiting the website.

What cookies do we process?

cookie name	domain	description	retention	Functional cookies	Optional cookies (Marketing and Analytical)
__cf_bm	.hsforms.net	This cookie, set by Cloudflare, is used to support Cloudflare Bot Management (third party cookie).	1 hour	Yes	No
__cf_bm	.hsforms.com	This cookie, set by Cloudflare, is used to support Cloudflare Bot Management (third party cookie).	1 hour	Yes	No
_cfuvid	.hsforms.com	Calendly sets this cookie to track users across sessions to optimize user experience by maintaining session consistency and providing personalized services (third party cookie)	session	Yes	No
_ga	.energy-guard.eu	The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site’s analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors (third party cookie).	1 year 1 month 4 days	No	Yes
_ga_*	.energy-guard.eu	Google Analytics sets this cookie to store and count page views (third party cookie)	1 year 1 month 4 days	No	Yes
CLID	www.clarity.ms	Microsoft Clarity set this cookie to store information about how visitors interact with the website. The cookie helps to provide an analysis report. The data collection includes the number of visitors, where they visit the website, and the pages visited (third party cookie).	1 year	No	Yes
_clck	.energy-guard.eu	Microsoft Clarity sets this cookie to retain the browser’s Clarity User ID and settings exclusive to that website. This guarantees that actions taken during subsequent visits to the same website will be linked to the same user ID (third party cookie).	1 year	No	Yes
_clsk	.energy-guard.eu	Microsoft Clarity sets this cookie to store and consolidate a user’s pageviews into a single session recording (third party cookie).	1 day	No	Yes
SM	.c.clarity.ms	Microsoft Clarity cookie set this cookie for synchronizing the MUID across Microsoft domains (third party cookie).	session	No	Yes
MR	.c.bing.com	This cookie, set by Bing, is used to collect user information for analytics purposes (third party cookie).	7 days	No	Yes
MR	.c.clarity.ms	This cookie, set by Bing, is used to collect user information for analytics purposes (third party cookie).	7 days	No	Yes
MUID	.clarity.ms	Microsoft Bing sets this cookie to identify unique web browsers visiting Microsoft sites. These cookies are used for advertising, site analytics, and other operational purposes (third party cookie).	1 year 24 days	No	Yes
MUID	.bing.com	Microsoft Bing sets this cookie to identify unique web browsers visiting Microsoft sites. These cookies are used for advertising, site analytics, and other operational purposes (third party cookie).	1 year 24 days	No	Yes
SRM_B	.c.bing.com	Used by Microsoft Advertising as a unique ID for visitors (third party cookie).	1 year 24 days	No	Yes
ANONCHK	.c.clarity.ms	The ANONCHK cookie, set by Bing, is used to store a user’s session ID and also verify the clicks from ads on the Bing search engine. The cookie helps in reporting and personalization as well (third party cookie).	10 minutes	No	Yes

Controlling and deleting cookies

Most browsers offer the ability to accept or reject all cookies. The user can manage the saving of cookies in the browser settings.

However, please remember that blocking all cookies may cause difficulties in the operation of the Website or completely prevent the use of some of its functionalities.

Managing and deleting cookies varies depending on the browser you use. Detailed information on how to manage cookies can be obtained by using the Help function in your browser or by visiting the website https://allaboutcookies.org/, which explains how to control and delete cookies in most browsers.

You can also read information about cookie management directly on the websites of individual web browsers: